CLOSED SESSION
5:30 PM

CALL TO ORDER

Public participation will continue to be available in the following ways: Members of the public are encouraged to watch the meeting via live stream at http://communityspectrum.org/live/ at 6:30 p.m. or via the Calexico City Hall Facebook page at: https://www.facebook.com/CityofCalexicoCA.

Members of the public will be able to make public comments in the following ways:
a) In-person comments.
b) Submit public comments via email by 2 p.m. on Wednesday, October 4, 2023 to cityclerk@calexico.ca.gov or via fax to (760) 768-2103.
c) You may make public comments via Zoom from a PC, Mac, iPad, iPhone or Android device:
Please click the link below to join the webinar:

https://us06web.zoom.us/j/89306700631?pwd=xM_Po9rEUQX3E6hdE6w1sEtMzNsFWg.prs2KuCFseJvq5rZ

Or Telephone Dial: US: +1 669 900 6833                        Webinar ID: 893 0670 0631          Passcode: 297142

 ROLL CALL

 PUBLIC COMMENTS:

(Not to Exceed 3 Minutes) This is the time for the public to address the City Council on Closed Session Items only. The Mayor will recognize you and when you come to the microphone, please state your name and place of residence for the record. While members of the public are encouraged to participate, it is unlawful to disturb or delay the Council meeting with personal or slanderous remarks. The City Council is prohibited by State law from taking action or discussing items not included on the printed agenda. Please direct your questions and comments to the City Council.

ADJOURN TO CLOSED SESSION.
A “Closed” Session of the City Council/Calexico Community Redevelopment Agency Successor Agency/ Calexico Financing Authority may be held in accordance with state law which may include, but is not limited to, the following types of items: personnel matters, labor negotiations, security matters, providing instructions to real property negotiators and conference with legal counsel regarding pending litigation. The Closed Session will be held in the City Hall Conference Room located at 608 Heber Avenue, Calexico, California. Any public comment on Closed Session items will be taken before the Closed Session. Any required announcements or discussion of Closed Session items or actions following the Closed Session will be made in the City Council Chambers, 608 Heber Avenue, Calexico, California.

1. CONFERENCE WITH LABOR NEGOTIATORS    
   Pursuant to Government Code Section 54957.6
   Agency Representatives: Esperanza Colio Warren, City Manager, Carlos Campos, City Attorney
   Employee Organizations: Calexico Firefighters Association, Calexico Municipal Employee Association.

2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
   Significant Exposure to Litigation, Pursuant to Government Code Section 54956.9(d)(2)/(E)(1)
   One (1) Potential Case

3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION

      Initiation of Litigation, Pursuant to Government Code Section 54956.9(d)(4)

      One (1) Potential Case

4. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
   Pursuant to Government Code § 54957
   Title: City Manager
5. PUBLIC EMPLOYEE APPOINTMENT
   Pursuant to Government Code § 54957(b)
   Title: Chief of Police 

CALEXICO CITY COUNCIL/CALEXICO REDEVELOPMENT
                             SUCCESSOR AGENCY/CALEXICO FINANCING AUTHORITY                             

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

MISSION STATEMENT PLEDGE

INVOCATION

CLOSED SESSION ANNOUNCEMENTS

APPROVAL OF THE AGENDA

ANNOUNCEMENTS

These proceedings may be viewed on the City of Calexico website at www.calexico.ca.gov the Friday following the City Council meeting.

Community office hours with Mayor Ureña will be held by appointment. Please contact the City Clerk’s Office at (760) 768-2102 to schedule an appointment.

PRESENTATIONS

6. Proclamation - National Domestic Violence Awareness Month of October
7. Proclamation – Disability and Employment Awareness Month of October
8. Recognition of former Chief of Police Humberto Hernandez
9. Recognition of former Police Officer Ronald Cuen

PUBLIC COMMENTS AND PUBLIC APPEARANCES

NOTE: (Not to Exceed 3 Minutes) This is the time for the public to address the City Council on any item not appearing on the agenda that is within the subject matter jurisdiction of the City Council. The Mayor will recognize you and when you come to the microphone, please state your name and place of residence for the record. While members of the public are encouraged to participate, it is unlawful to disturb or delay the Council meeting with personal or slanderous remarks. The City Council is prohibited by State law from taking action or discussing items not included on the printed agenda. If the item you wish to comment on is on the public portion of the agenda, we will take your comment when we get to the item on the agenda. Please direct your questions and comments to the City Council.

CITY MANAGER’S REPORT

COMMISSIONER REPORTS

CITY COUNCIL COMMENTS AND REPORTS OF MEETINGS ATTENDED

CONSENT AGENDA
All matters listed under the Consent Calendar are to be considered routine by the City Council/Calexico Community Redevelopment Agency Successor Agency or Calexico Financing Authority and will be enacted by one motion in the form listed. Any item may be removed from the Consent Calendar and considered separately by the City Council.

10. Warrants from July 28, 2023 to August 10, 2023 and City Salaries from July 28, 2023 to August 10, 2023. (Interim Finance Director)

11.  Warrants from August 11, 2023 to August 24, 2023 and City Salaries from August 11, 2023 to August 24, 2023. (Interim Finance Director)

12.Warrants from August 25, 2023 to September 7, 2023 and City Salaries from August 25, 2023 to September 7, 2023. (Interim Finance Director)

13.Adopt a Resolution of the City Council of City of Calexico Authorizing the City Manager or Her Designee to Endorse the Master Agreement, Program Supplement Agreements, Fund Exchange Agreements, Fund Transfer Agreements and Any Amendments Entitled “Administering Agency – Federal and/or State Funded Project” for Project No. CML-5168(032) – Weakley Street from 0.1 Miles East of Portico Boulevard to Scaroni Road. (Public Works Manager)

14. Authorize City Manager to Sign Amendment No. 1 to Agreement in the Amount of $50,000.00 to the Agreement of Professional Services with The Holt Group, Inc. for On-Call Planning and Environmental Services.  Total Contract will be $74,999.99. (Interim Finance Manager)

15. Adopt a Resolution Authorizing the City Manager to Execute the California Library Literacy Services Grant Award for FY 2023-24 in the amount of $44,279.00 and Authorize the City Manager and Fiscal Agent to sign the Certification, Award Agreement and Certificate of Compliance and any Amendments Thereto; and any Related Documents Necessary to Participate in the Program. (Library Manager)

16. Adopt a Resolution Authorizing the City Manager to Execute the 2024 Lunch at the Library Grant Program in the amount of $27,167.00 and Authorize the City Manager and Fiscal Agent to sign the Certification, Award Agreement and Certificate of Compliance and any Amendments Thereto; and any Related Documents Necessary to Participate in the Program. (Library Manager)

17. Adopt a Resolution of the City Council of the City of Calexico Ratifying/ Authorizing the City Manager to Execute a Grant of Temporary Construction Easement and Certificate of Acceptance for a Portion of Assessor’s Parcel Number 058-822-003 for the New River Improvement Project – Calexico Reach (Public Works Manager)

18. Authorize City Manager to Purchase Ambulance Mobile Radios and Fire Hose with Associated Parts and Equipment for $28,126.11 for the Calexico Fire Department.  The Purchases will be made from Airwaves Communications as the Sole Imperial Valley Vendor and LN Curtis under Sourcewell Contract-Cooperative Purchase Agreement. (Interim Fire Chief)

19. Adopt a Resolution of the City of Calexico Accepting the State of California Citizen’s Option for Public Safety (COPS) funds for FY 2021/2022 and FY 2022/2023 $213,719.03 in Additional Funding. (Interim Police Chief)

20. Amend Resolution No. 2023-43 by Changing the Vehicle Information from the Off-Road 4x4 Chevy Tahoe to the Ford F-150 Police Responder. (Interim Police Chief)

21. Authorize City Manager to Purchase One (1) 2023 F-150 Police Responder in the Amount of $56,852.38 for the Calexico Police Department from National Auto Fleet Group under Sourcewell Contract 091521-NAF Cooperative Purchase Agreement. (Interim Police Chief)

ITEMS PULLED FROM CONSENT CALENDAR FOR DISCUSSION

DISCUSSION AND POTENTIAL ACTION ITEMS

22. Approve the following for Camarena Heroes Park (Public Works Manager):

     a. Authorize City Manager to Waive Advanced Lighting Services, Inc. Encroachment Permit Fee in the Amount of $3,366.81.

     b. Approve Advanced Lighting Services, Inc. Encroachment Permit to Repair Park Lights at Camarena Heroes Park.

23. Authorize City Manager to Sign Change Order No. 1. with Mountain Cascade, Inc. in the Amount of $282,500.00 and Authorize City Manager to Approve Any Future Change Orders Not-to-Exceed $610,363.62 (1.5%) of Mountain Cascade, Inc. Base Bid) as Per City Ordinance No. 1218. (Public Works Manager)

24. Approve Budget Amendment Resolution to Establish Account for CDBG Grant #20-CDBG-CV2-3-00169 in the amount of $611,736.00 for the Rehabilitation of Fire Station No. 2. (City Manager)

25. Commercial Conditional Use Permit Fee Waiver Request for Three Vehicle Dealerships at 105 West Cole Boulevard (APN 059-342-034). (Contracted Planner)

26. Overview of the Requested Vacation of a Portion of West 6th Street (Contracted Planner)

INFORMATIONAL ITEMS

27. Informational Item: American Rescue Plan Act (ARPA) – Emergency Park Infrastructure Expenditure Report as of June 30, 2023

FUTURE AGENDA ITEMS

ADJOURNMENT